No real-time oversight
Companies only see consumption after the fact. There is no immediate view of refuelling as it happens.
Fuel management for stations and fleets
Every litre, accounted for. From the pump to the invoice.
Smart devices at the pump, an app for drivers, and a cloud platform for managers. Cashless refuelling, instant documentation of every transaction, and e-invoices ready for settlement and tax requirements.
- No cash, no coupons
- Every transaction logged instantly
- SSL/TLS encryption
- 3Integrated layers: devices, app, cloud
- 4Steps that close the fuel loop
- 6Verification steps before any fill is approved
- 0Cash or paper coupons
The problem
Fleet and station fuel is still managed by hand: costly and opaque
Four gaps repeat in every fleet that runs on cash, coupons and monthly reconciliation.
Fuel fraud and waste
Cash fills and paper coupons open the door to manipulation, leakage and inflated fleet bills.
Slow paper settlement
Manual invoices, exhausting monthly reconciliation, and difficulty producing accurate, compliant tax invoices.
Scattered vehicle services
Oil, maintenance and washing are handled outside any system, with no schedule and no single record per vehicle.
The result: higher operating costs, continuous financial leakage, and decisions without data.
The solution
Three integrated layers that close the fuel loop
Full control, full transparency and operational efficiency in one system, with no complex infrastructure on the customer side.
Smart devices at the station
Connected units at the pumps record every dispense precisely and stop manipulation at the source.
- Installed on existing pumps
- Quantity recorded at the source
- Installation and maintenance contracts
A mobile app for drivers
Secure cashless refuelling, an instant transaction log, and vehicle service requests. Available on iOS and Android.
- Fuel and service balances
- A receipt for every transaction
- Nearest contracted station
A cloud platform for managers
A real-time dashboard for fleets and stations: spending limits, reports, alerts, and e-invoicing.
- Limit per vehicle and driver
- Smart alerts
- Tax-ready e-invoices
How it works
A closed loop in four steps
Every riyal of fuel is documented from the pump to the invoice.
- 1
Top up the wallet
The fleet company loads its fuel balance and sets spending limits per vehicle and driver.
- 2
Smart refuelling
The driver refuels at the station through the app and the smart devices, with no cash or coupons.
- 3
Instant documentation
Every transaction is recorded in the cloud immediately: quantity, vehicle, location and time.
- 4
Reports and invoicing
Real-time consumption reports and e-invoices ready for settlement and tax requirements.
The model repeats on any station and any fleet, with no change to the customer infrastructure.
Vehicle services inside the app
Fuel first, and everything else the vehicle needs in the same record
Each service is requested from the app, approved with a supervisor code, and logged against the vehicle itself.
Fuel filling
Request a fill by litres or by amount, with the balance checked before approval.
Oil change
Request the service and record the agreed price and the provider on the vehicle record.
Scheduled maintenance
Schedule maintenance and document it in one record per vehicle instead of scattered paper.
Car wash
A service that is requested, approved and charged from the service balance, with no cash.
Nearest station or car wash
The nearest contracted stations and car washes, with distance, octane and price before you pull out.
Transaction log and receipts
A receipt for every transaction with reference number, date, station and quantity, ready to share.
Proof of operation
Six verification steps before any litre is approved
This is how a fill moves through the driver app. Nothing is approved until all steps are complete.
- 1
Odometer photo
Taken before filling to tie the quantity to the actual vehicle reading.
- 2
Driver selfie
Confirms that the person refuelling is the driver authorised for the vehicle.
- 3
Scan the vehicle QR code
Links the transaction to the vehicle itself, not to a number typed by hand.
- 4
Set the quantity
By litres or by amount, with the request rejected automatically if it exceeds the balance or limit.
- 5
Supervisor confirmation code
A one-time code sent to the supervisor and entered in the app to approve the transaction.
- 6
Pump reading photo
The quantity is read from the pump display with OCR and matched against the request.
The app also requires the driver to be physically at the pump; a transaction cannot start from outside the station area.
What we do not claimThis does not eliminate manipulation entirely. No system does. It makes it visible, auditable, and expensive for anyone who tries.
Who it is for
Three parties, one record
The fleet sees, the station operates, the driver executes. Everyone looks at the same data.
For fleet operators
Transport, logistics, contracting, rental companies and government entities that manage fuel every day.
- A central fuel wallet with limits per vehicle and driver
- Real-time consumption reports and alerts on breaches
- E-invoices ready for settlement and tax requirements
- One record per vehicle for fuel, oil, maintenance and washing
For station operators
Fuel stations that serve contracted fleets and want documented operations and paperless settlement.
- Smart units installed on existing pumps
- Supervisor-code approvals and asset tracking
- Users, permissions, HR and logistics management
- Electronic settlement with contracted fleets
For drivers
A simple Arabic and English app that completes a fill in minutes with no cash and no coupons.
- Fuel and service balances on the first screen
- Step-by-step fill request with clear verification
- An instant, shareable receipt for every transaction
- Nearest contracted station and request notifications
For stations
The station is not an afterthought. It has a full product line.
Sendepad Control is an operations platform for stations, HR and logistics: approving transactions, tracking assets, and managing users and permissions.
- Smart units installed in days with no change to the pumps
- Every dispense recorded with quantity, vehicle, driver and time
- Periodic electronic settlement with every contracted fleet
- Clear permissions for supervisors and staff
Plainly
What the system does, and what it does not
Our buyers are procurement managers, finance managers and government officials. They deserve a precise description, not a slogan.
What it does
- Records every dispense with quantity, vehicle, driver, location and time.
- Rejects a fill automatically when it exceeds the balance or the set limit.
- Ties every transaction to an identified driver and a specific vehicle via QR code.
- Issues e-invoices and reports ready for settlement.
What it does not do
- It does not stop every attempt at manipulation; it makes them visible, auditable and costly.
- It only works at contracted stations equipped with the smart units.
- It does not replace internal fleet policy; it enforces and documents it.
- It does not measure engine consumption; it records what the pump dispensed and the odometer at the time of filling.
If you have a question about a specific operational case, ask us directly and we will answer with what the system actually does.
FAQ
What fleet and station managers usually ask
An integrated fuel management system in three layers: smart units at the pump, a mobile app for drivers, and a cloud platform for fleets and stations. It is developed and owned by Triforce Systems.
No. The smart units are installed on existing pumps, and a fleet only needs a platform account and the driver app. Station installation takes days.
The driver opens the app at a contracted station and goes through six verification steps (odometer, selfie, vehicle code, quantity, supervisor code, pump reading). On approval the quantity is deducted from the fleet wallet and an instant receipt is issued.
Yes. The fleet company sets limits per vehicle and driver from the dashboard, and the system automatically rejects any request that exceeds them and alerts the manager.
Yes. All transactions are aggregated into e-invoices and consumption reports ready for settlement with the station and for tax requirements.
No, and no system does. What it does is make every transaction visible and auditable through photos, location, time and the supervisor code, so manipulation becomes costly for whoever attempts it.
Mobile number, vehicle details and location during a fill, plus the photos captured for verification. Collection and use are described in the privacy policy.
Driver app
Available on the App Store and Google Play
Both versions ship with synchronised updates. Accounts are activated by the fleet company or the contracted station.
The app is intended for drivers employed by contracted companies. If you do not have an account yet, contact your fleet manager.
Ready to see the system on your fleet or station?
A live demo on your data: we set a spending limit, run a complete fill through the verification steps, and generate the invoice in front of you.